GREAT ALNE PARISH COUNCIL DOCUMENTS:
Approved Minutes from past meetings of Great Alne Parish Council can be downloaded in PDF format here, or are available on request from the Clerk. The Agenda (Notice) is published three working days ahead of the next meeting and is then is available from the list on the right hand side of this page.
Other Great Alne Parish Council documents found here which were reviewed at the AGM in May 2015 include:
- Standing Orders
- Financial Regulations
- Risk Management Policy
- Complaints Policy
- Freedom of Information Publication Scheme
- Protocol for Filming & Recording at Parish Council meetings
Finally, downloadable financial documents from the financial year ending 31 March 2015 include: Asset Register, End of Year accounts (Annual Return Section 1), Bank reconciliation 2014-15, Explanations for significant variance in Boxes 3 & 4 on the Annual Return Section 1, Annual Governance Statement (Annual Return Section 2) and the Internal Control Report (Annual Return Section 4) as well as the Internal Audit Report.
PARISH COUNCIL MEETINGS & DRAFT MINUTES- CAUTION
Approved and signed minutes form the definitive legal record of council business.
Draft Minutes of Great Alne Parish Council meetings will be available to download in PDF format from this page within one month of the meeting. We hope that early publication of the Draft Minutes will be helpful. They are clearly watermarked with 'Draft' on each page.
Please note that the Draft Minutes are unapproved and as such may be subject to amendment.
CODE OF CONDUCT
Laws relating to a new Code of Conduct for Parish Councillors came into effect on 1 July 2012. Click on the downloadable document Code of Conduct on the right for further information.
Alternatively there is a hard copy of the Code on the noticeboard by the Memorial Hall.
PORTFOLIO HOLDERS ON THE PARISH COUNCIL
There is a PDF document listed on the right hand side of the page which shows the areas of responsibility that current councillors hold. We currently have a vacancy for a councillor so you will see that some areas are not presently covered. Please contact the Clerk if you have any concerns or the councillor responsible for the relevant portfolio.
REGISTER OF COUNCILLOR'S DISCLOSABLE PECUNIARY INTERESTS
You can find details of the interests that have been notified by Councillors by clicking here.
REGISTER OF COUNCILLOR'S GIFTS AND HOSPITALITY
There are currently no entries in this register.
Each year the Council's Annual Return is audited by an external auditor appointed by the Audit Commission- in our case Grant Thornton UK LLP. Any person interested has had the opportunity to inspect and make copies of the Annual Return and all books, deeds, contracts, bills, vouchers and receipts etc relating to them. For the year ended 31 March 2015 these documents were available on reasonable notice on application to the Clerk between 15 May and 12 June 2015. The Annual Return has now been submitted to the external auditors.
FREEDOM OF INFORMATION ACT 2000:
As per the Freedom of Information Act 2000 Great Alne Parish Council is committed to proactively publishing information. The Freedom of Information Publication Scheme commits us to publish certain classes of information. It also specifies how the Parish Council should make the information available, what the Parish Council can charge, and what the Parish Council needs to tell members of the public about the scheme.
If the information you require is not on the website please take a look at the Freedom of Information Publication Scheme document for further help. If you cannot find what you are searching for, please contact the Clerk.
RECREATION GROUND SCHOOL ROAD B49 6HQ
Mr Theodore Neal, formerly of the Long House, Park Lane gave the field (approximately 2.1 acres) to the village in 1927 to be used as a playing field. Should it be no longer required as a playing field it is to be returned to his heirs. Meanwhile, the Parish Council maintain the recreation ground and the play equipment and any concerns should be addressed to the Clerk.
IN AN EMERGENCY:
Each year Warwickshire County Council, in conjunction with the Parish Council compile a booklet detailing procedures and useful contact information in the event of an emergency within the community. The Great Alne Parish Council Community Emergency Plan 2013 is currently being reviewed. If you have any queries please contact the Clerk.
Please let the Parish Council know of any local issue that is causing you concern. You can contact the Clerk or the parish councillor who has responsibility in that area. The GAPC Portfolio Holder document is currently being udated following the election. To contact the Clerk you can use the Contact Us form in the Information section of this website, phone on 07833 790375 or alternatively email email@example.com.