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The Parish Council - Business

Parish Council panel

GREAT ALNE PARISH COUNCIL DOCUMENTS:

Approved Minutes from past meetings of Great Alne Parish Council can be downloaded in PDF format here, or are available on request from the Clerk. The Agenda (Notice) is published three working days ahead of the next meeting and is then is available from the list on the right hand side of this page.

Other Great Alne Parish Council documents found here which were reviewed at the Annual Meeting in May 2018 include:

Additional documents adopted by the Parish Council in May 2018 include:

As part of our compliance with the the new GDPR regulations from 25 May 2018, you will also find our Privacy Policy as a downloadable document on the right hand side of this page.

Please contact the Clerk should you require hard copies of any the documents listed here.

PARISH COUNCIL MEETINGS & DRAFT MINUTES- CAUTION

Approved and signed minutes form the definitive legal record of council business.

Draft Minutes of Great Alne Parish Council meetings will also be available to download in PDF format from this page within one month of the meeting. They are clearly watermarked with 'Draft' on each page. Please note that the Draft Minutes are unapproved and as such may be subject to amendment.

CODE OF CONDUCT

Laws relating to a new Code of Conduct for Parish Councillors came into effect on 1 July 2012. Stratford on Avon District Council reviewed their existing Code and then adopted a new Code of Conduct with effect from 1 May 2018. The Parish Council also decided to adopt this Code of Conduct. Click on the downloadable Code of Conduct document suite on the right for further information.

Alternatively there is a hard copy of the Code on the noticeboard by the Memorial Hall.

PORTFOLIO HOLDERS ON THE PARISH COUNCIL

The portfolio holders are currently being reviewed. However, Councillor Mr I Millard is the Parish Council representative trustee for Great Alne Parochial Charity and Councillor Mrs M Holding is the Parish Council representative trustee for Great Alne & Kinwarton Memorial Hall Management Committee. Please contact the Clerk if you have any concerns about anything in the village.

REGISTER OF COUNCILLOR'S DISCLOSABLE PECUNIARY INTERESTS

You can find details of the interests that have been notified by Councillors by clicking here.

REGISTER OF COUNCILLOR'S GIFTS AND HOSPITALITY

There are currently no entries in this register. A Gifts and Hospitality Policy adopted in May 2018 can be found as a downloadable document on the right hand side of this page.

ANNUAL AUDIT

For the financial year ending 31 March 2018, the Council's Annual Governance & Accountability Return (AGAR) has been audited by an external auditor appointed by the SLAAA- in our case PKF Littlejohn LLP.

Any person interested has had the opportunity to inspect and make copies of the unaudited AGAR 2017/18 as well as all related books, deeds, contracts, bills, vouchers and receipts etc. Please see the Notice of Conclusion of Audit together with the audited AGAR Part 3 available as PDFs on the right of the page:

FREEDOM OF INFORMATION ACT 2000:

As per the Freedom of Information Act 2000 Great Alne Parish Council is committed to proactively publishing information. The Freedom of Information Publication Scheme commits us to publish certain classes of information. It also specifies how the Parish Council should make the information available, what the Parish Council can charge, and what the Parish Council needs to tell members of the public about the scheme.

If the information you require is not on the website please take a look at the Freedom of Information Publication Scheme document for further help. If you cannot find what you are searching for, please contact the Clerk.

CONTRACTS

The mowing contract that the Parish Council has with Limebridge Rural Services Limited for the amenity areas and playing field for 2017-2020 is available as a downloadable PDF on the right hand side of the page. This quote was approved at the May 2017 Parish Council meeting.

RECREATION GROUND SCHOOL ROAD B49 6HQ

Mr Theodore Neal, formerly of the Long House, Park Lane gave the field (approximately 2.1 acres) to residents of the parish in 1927 to be used as a playing field only- free of charge. The Parish Council has recently registered the Recreation Ground at the Land Registry (Title number WK483110). The Parish Council maintain the Recreation ground and the play equipment and any concerns should be addressed to the Clerk.

IN AN EMERGENCY:

Each year Warwickshire County Council, in conjunction with the Parish Council compile a booklet detailing procedures and useful contact information in the event of an emergency within the community. The Great Alne Parish Council Community Emergency Plan 2018 has been submitted to the Coventry Solihull and Warwickshire Resilience Team.

The Parish Council have published an Information Guide to Personal and Community Resilience which was distributed to every home in the parish. A downloadable copy can be obtained from the right hand side of the page.

A unique guide has also been published by Warwickshire Resilience Forum entitled Preparation for Emergencies. To download a copy see https://warwickshire.gov.uk/communityriskregister

If you have any queries please contact the Clerk.

CONTACT US!

Please let the Parish Council know of any local issue that is causing you concern. You can contact the Clerk or the parish councillor who has responsibility in that area. To contact the Clerk you can use the Contact Us form in the Information section of this website, phone on 07833 790375 or alternatively email info@greatalne-pc.gov.uk.


Downloads:
Great Alne Parish Plan (3730KB PDF) | GAPC Standing Orders 2018 (165KB PDF) | GAPC Financial Regulations 2018 (146KB PDF) | GAPC Risk Management Policy 2018 v1 (83KB PDF) | GAPC Complaints Procedure 2018 (88KB PDF) | GAPC FoI Publication scheme May 2018 v1 (132KB PDF) | GAPC Filming & Recording Protocol 2018 (67KB PDF) | GAPC Social Media Policy 2018 (final) (131KB PDF) | GAPC Donations Policy 2018 (70KB PDF) | GAPC Privacy Notice May 2018 (129KB PDF) | GAPC Code of conduct 2018 (final) (181KB PDF) | GAPC CoC Guidance flowchart Register of Interests (342KB PDF) | GAPC CoC Role definition- for councillors (141KB PDF) | GAPC CoC Guidance document 2018 (Final) (239KB PDF) | GAPC Gifts and Hospitality Policy 2018 (Final) (160KB PDF) | Notice GAPC AM and meeting May 2017 (193KB PDF) | Notice July 2017 GAPC mtg (86KB PDF) | Notice September 2017 GAPC mtg (86KB PDF) | Notice November 2017 GAPC mtg (85KB PDF) | Notice January 2018 GAPC mtg (129KB PDF) | Notice March 2018 GAPC mtg (129KB PDF) | Notice Annual and Ordinary GAPC Meetings May 2018 (161KB PDF) | Notice July 2018 GAPC mtg (75KB PDF) | Notice September 2018 GAPC mtg (75KB PDF) | MINUTES GAPC Annual and Ordinary mtgs MAY 2017 (578KB PDF) | MINUTES GAPC mtg July 2017 (559KB PDF) | MINUTES GAPC mtg September 2017 (638KB PDF) | MINUTES GAPC mtg November 2017 (890KB PDF) | MINUTES GAPC mtg January 2018 (844KB PDF) | MINUTES GAPC mtg March 2018 (430KB PDF) | MINUTES GAPC Annual and Ordinary mtgs MAY 2018 (476KB PDF) | MINUTES GAPC mtg July 2018 (428KB PDF) | Limebridge Rural Services Ltd quote Great Alne 2017-20- Mowing (201KB PDF) | GAPC Information Guide for Emergencies v1 (442KB PDF) | Great Alne Parish Council - Employers Liability Certificate 2018 (202KB PDF) | AM Item 14 2017-18 Financial statement at 31 March 2018 (116KB PDF) | AM Item 14 2017-18 GAPC Bank Reconciliation at 31 March 2018 (307KB PDF) | 2017-18 Internal Audit Report (4825KB PDF) | AM Item 8 Asset register at 31 March 2018 (396KB PDF) | Notice of Conclusion of Audit 6 September 2018 (493KB PDF) | AGAR Part 3 Section 1 Annual Governance Statement 2017-18 (58KB PDF) | AGAR Part 3 Section 2 Accounting Statements 2017-18 (53KB PDF) | AGAR Part 3 Section 3 External Auditor Report and Certificate (276KB PDF) | AGAR Part 3 Annual Internal Audit Report 2017-18 (61KB PDF) | DRAFT MINUTES GAPC mtg September 2018 (431KB PDF) | Help with PDFs

External links:
Register of Councillor's Disclosable Pecuniary Interests

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Contact us
Stratford-on-Avon District Council
Elizabeth House,
Church Street,
Stratford-upon-Avon,
Warwickshire,
CV37 6HX

E: info@stratford-dc.gov.uk
Tel: 01789 267 575
Fax: 01789 260 007
Minicom: 01789 260 747
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